Must include:
- Country of Origin
- Place and date of preparation, number of invoice, reference to order number
- Names, addresses and other details of buyer and seller (and consignee if not
the buyer), address for delivery of documents
- Type of carriage (sea, land, air, multimodal)
- Port of loading
- Port of discharge
- Final destination
- Commercial conditions and schedules (delivery and payment)
- Number of packages, their description and markings (numbers, etc.),
statistical classification
- Description of goods according to type, quality, special properties,
composition in percentages of each material
- Amount of goods in units / weight / volume
- Gross, net and net net and measurements of each package
- The price agreed between the parties, costs of freight and insurance
- Conditions of shipment, dispatch and payment, including all discounts, fees,
commissions and charges
- Exporter number if any
- Stamp and signature of seller plus declaration that all the above is true
Packing List (Specifications)
The first part includes name of firm, date, address of buyer
and, sometimes name of bank, payment conditions, etc.
The second part contains very detailed description of the goods and their
packing. Some countries demand the inclusion of special units of weights and
measurements, method of marking, customs classification and so on.
Insurance Policy
Includes the value of the goods, details regarding the mode(s)
of transport, points of departure and arrival, details of the agency or
insurance company to be contacted in the destination country in case of damage.
Must include the following details to be valid:
- Name of insurer
- Policy number
- Details of carrier
- Route from exit to entry
- Total value insured and type of currency
- Conditions of the policy
- Details of agent in destination country
- Jurisdiction in case of disputes
- Description of goods and their packing
- Date of issuance of insurance
- Method of calculation of the premium (marine insurance, war surcharge,
registration, policy, credit if payment of premium is post dated)
Bill of Lading
Contains description of goods, their quantity and quality
(“clean on board” or “foul”).
Airway bills include an invoice to be paid by buyer or seller.
If seller pays, the bill will say “prepaid” – if buyer is to pay, it will say
“collect”.
In case of marine bill of lading, a detailed invoice is issued to seller.
Certificate of Origin
EUR1
Issued at the request of the buyer.
Confirmed by the chamber of commerce, the customs, or the exporter or his agent
/ forwarder – or any other body authorized by them.
Must be printed without corrections.
Must conform to commercial invoice.
Must include:
- Name and full address of exporter
- Name and full address of consignee
- Description of goods and their packing
- Weight of goods in kg. Or volume in liters
- Numbers of relevant invoices
- Declaration of exporter that goods conform to rules of origin stipulated in
the agreement under which the certificate of origin is issued
FORM A
Like EUR1 but:
- Authorities do not need to confirm it
- The percentage / amount of value added of the goods must be declared (or “P”
in case the goods are also produced in the destination country)
Consular Confirmation or Consular Invoice
Demanded mainly by developing countries. Includes full description of goods in
language of destination country – including quantities, monetary values and a
sworn affidavit of the exporter attesting to the veracity of the data.
